2025 Annual General Meeting
This is a reminder that the Clarington Minor Lacrosse Association’s Annual General Meeting will be held on Tuesday, October 28th, 2025 at 7:00pm at the South Courtice Arena - Upper Meeting Room. The purpose of the Annual General Meeting is governance matters required by the Ontario Not-for-Profit Corporations Act and our bylaws: approving financials, electing directors, and considering bylaw changes.

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The CMLA requires all members to register in advance to attend the 2025 AGM. This process helps us confirm voting eligibility, secure appropriate space and resources, and plan the agenda effectively. On the morning of Tuesday, October 28th, 2025, the AGM Agenda, 2024 AGM Minutes, Nominations, and all proposed Constitution/ Bylaw Amendments will be emailed to registered members to assist with preparation and voting. Advance registration ensures the meeting is fair, transparent, and well-organized for the benefit of all members.

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Please register here.

 

Agenda

1. Welcome

2. Land Acknowledgement

3. Call to Order

4. Establishment of Quorum

5. Appointment of Scrutineers

6. Approval of the Agenda

7.  Approval of Minutes of the Previous Annual General Meeting

8. Presentation of Reports:

   • President

   • Past President

   • 1st Vice President - House League

   • 2nd Vice President - Representative

   • 3rd Vice President - Girls/ Women’s Box/ Girls’ Rep/ Girls’ Field Lacrosse

   • Secretary

   • Registrar

   • Director of Sponsorship and Fundraising

   • Official in Chief

   • Director of Media

   • Director of Tournaments

   • Director of Operations

   • Technical Director

   • Director of Field

   • Director of Equipment

   • Director at Large

   • Director at Large

9. Treasurer’s Report

10. Proposed Amendments to the Constitution and/ or By-laws

11. Review of Voting Procedures

12. Election of Board of Directors

13. Old Business (None)

14. New Business (None)

15. Adjournment​

 

Updated Note: In accordance the Clarington Minor Lacrosse Association (CMLA) By-laws, discussion and voting at the Annual General Meeting (AGM) are limited to the business set out in the official notice of meeting and published agenda. Members were invited to submit written proposals or agenda items for inclusion in the notice of meeting no later than October 7, 2025, in accordance with the CMLA By-laws. No member submissions were received by the deadline, and there is no outstanding old business from previous AGM. 

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As a result, the 2025 AGM will proceed strictly in accordance with the published agenda, and no new business will be introduced or discussed during the meeting unless expressly permitted under the By-laws. This ensures that all members receive fair notice and the opportunity to form a reasoned judgment on the matters before the membership.

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Amendments

​To view amendments that have been submitted for the 2025 CMLA AGM visit here.

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The CMLA’s Constitution and Bylaws are designed to follow two important frameworks. First, as a not-for-profit incorporated in Ontario, we must comply with the Ontario Not-for-Profit Corporations Act (ONCA), which sets the standards for how nonprofit organizations are governed. Second, as a member of the Ontario Lacrosse Association (OLA), we are required to align with their policies and regulations, since they are the governing body for lacrosse in Ontario. This means that while members are encouraged to bring forward ideas and proposed amendments, the CMLA cannot approve changes that would go against ONCA requirements or conflict with OLA rules. This ensures our Association remains legally compliant, well-governed, and connected to the broader lacrosse community. If you have any questions about this, please contact our Secretary.

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Note:  Amendments to the Constitution may only be proposed at the Annual General Meeting (AGM) in the form of a written notice of motion. Voting on any such amendment shall be done by a show of hands unless a secret ballot is requested. A two thirds (2/3) majority vote of members present will be necessary to pass any amendments. Proposed Amendments to the Constitution must be submitted in writing to the Corporation’s Secretary’s email address at least fourteen (14) days prior to the Annual General Meeting. To facilitate this process, a submission form has been provided (above), and all responses will be sent directly to the Secretary's email. 

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2025 Executive Positions Available for Election

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• President (2 year term)

• VP of House League (2 year term)

• VP of Girls Lacrosse (1 year term)

• Secretary (2 year term)

• Official in Charge (1 year term)

• Registrar (2 year term)

• Equipment Director (2 year term)

• Director of Fundraising and Sponsorship (2 year term)

• Director of Tournaments (2 year term)

• Director at Large (2 year term - 1 Position)

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To view the list of nominees for the 2025 CMLA AGM click here.

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Descriptions for each position is available on our website. Should you have any questions please feel free to reach out to the current board member in that role.​

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Nominations and Voting

Any nomination of an individual for election as a Director will be submitted to the Secretary by e-mail at least seven (7) days prior (October 21st, 2025 at 11:59pm) to the Annual General Meeting. Any eligible individual may nominate another eligible individual from the floor; however, to assist with the organization of the AGM, we request that all nominations be submitted in advance.

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To view the list of nominees for the 2025 CMLA AGM click here.

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Eligibility

To be eligible to nominate or to serve as a Director, a member must:

• Be a member of the CMLA in good standing.

  • Playing member (over 18 years of age)​

  • Adult member (parent or guardian of a Playing Member(s) or bench personnel or an official registered with the Corporation or a current member of the Board of Directors)

  • Affiliated Member (shall be all non-playing members who have properly registered to participate in the on/off floor operations of the Corporation. Members in this class will have no vote but may attend member’s meetings by invitation)

  • Honorary Lifetime Members

• Be eighteen (18) years of age or older;

• Not have been found under the Substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property; 

• Have the power under law to contract;

• Have not been declared incapable by a court in Canada or in another country;

and

• Not have the status of bankrupt.

 

To be eligible for election as a President, or Vice President, an member must:

• Have serve on the board as a director for two (2) years within the last four (4) years.

• A member must be in good standing and in attendance during the meeting to vote and/or accept a nomination.

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Good Standing

A Member will be in good standing provided that the Member:

• Has not ceased to be a Member;

• Has not been suspended or expelled from membership, or had other membership restrictions or sanctions imposed, and is not under suspension from the Association or the Ontario Lacrosse Association in the current year.

• Has completed and remitted all documents as required by the Corporation;

• Has complied with the By-laws, policies, and rules of the Corporation;

• Is not subject to a disciplinary investigation or action by the Corporation, or if subject to disciplinary action previously, has fulfilled all terms and conditions of such disciplinary action to the satisfaction of the Board; and

• Has paid all required membership dues.

• Members with unpaid fees as outlined in Section 2.08 (Arrears) will not be considered in good standing.​

 

Voting  

• A member must be in attendance during the meeting, registered with the CMLA and considered in good standing as defined by the constitution/ by-laws to be eligible to vote.

• One vote will be allotted to one parent/ guardian per family for registered players under the age of  eighteen (18).

• Adult volunteers (18+) such as coaches and executive members will be allotted one vote.

• No member may cast more than one vote even if they hold more than one role within the CMLA. e.g. an executive member/coach cannot cast a vote both as an adult member and on behalf of their registered player(s).

• Votes by proxy are not permitted.

 

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